Education/Academic

E-1 Programming and Instruction

E-1.1 Academic Progress

Defines the college-wide standard for academic progress and will establish principles and protocols to assist students, their instructors, and administrative staff to monitor and intervene when a student is "at risk." 

E-1.2 Academic Schedule

To establish an academic schedule that meets the needs of the academic programming at Camosun College. 

E-1.3 Work Integrated Learning

To establish the processes and standards for the inclusion of work integrated learning (WIL) in educational programs at Camosun College.

Supporting documents

• E-1.3 Appendix Co-operative Education

E-1.4 Credential Standards

To ensure the validity, consistency and quality of credentials issued by the college.

Supporting documents

• E-1.4.1 Posthumous Credentials

E-1.5 Grading

To ensure that grading and promotion are consistent and fair.

Supporting documents

• E-1.5.1 Incomplete Grade Report for Student Form
• Grading Policy Change 2007

E-1.6 Educational Approvals

To establish the process for the approval of all educational programs at Camosun College and to identify the approval body for each type of program.

Supporting documents

• E-1.6.1 School Curriculum Committee Terms of Reference

E-1.7 International Education

To establish principles and guidelines that enable the college to realize the International Education Mission Statement. 

E-1.8 Prior Learning Assessment

To provide guidelines to determine the equivalencies of students' prior learning experiences to formal college credits. 

E-1.9 Program Advisory Committees

To establish common standards for the establishment and ongoing support of Camosun College Program Advisory Committees to better enable program currency and relevance and to provide a valued link to our community.

Supporting documents

• E-1.9.1 Program Advisory Committee Terms of Reference
• E-1.9.2 Program Advisory Committee Roles and Responsibilities

E-1.10 Scheduling Instructional Space

To establish College-wide standards for scheduling instructional space and to define best practices for how it will be scheduled in order to maximize student access and space utilization. 

E-1.11 Program Suspension and Cancellation

All programs are evaluated on an ongoing basis to ensure program relevancy and effectiveness. Where it is identified that a program is no longer sustainable, a recommendation may be made to suspend or cancel a program. 

E-1.12 Program Quality Assurance

Articulates the College’s commitment to program quality assurance and continuous improvement of the student learning experience and outcomes. 

E-1.13 Academic Integrity

The Academic Integrity policy outlines Camosun College’s academic expectations for all students and articulates the College’s values and principles with respect to upholding the highest standards of academic integrity. The policy and its supporting documents describe how matters of academic misconduct are addressed and resolved.

Supporting documents

• E-1.13.1 Process for Documenting & Addressing Academic Misconduct
• E-1.13.2 Standards for Records Management – Academic Integrity
• E-1.13.3 Academic Integrity Appeals FORM
• E-1.13.4 Academic Dishonesty LOI TEMPLATE
• E-1.13.5 Guide to Academic Misconduct Typology

E-1.14 Grade Review and Appeals

The purpose of the Grade Review and Appeals policy is to provide information, responsibilities, and processes for students who wish to request a review of term work, request a final grade review or appeal a final grade. It also informs instructors, department Chairs/Program Leaders, and College administrators of their responsibilities in the process.

Supporting documents

• E-1.14.1 Process for Requesting Grade Review and Appeals
• E-1.14.2 Standards for Records Management - Grade Appeals
• E-1.14.3 Final Grade Review Request to Dean-Director FORM
• E-1.14.4 Grade Appeals to EdCo Appeals Panel FORM

E-1.15 Academic Calendar

Describes and defines the annual Academic Calendar for regular studies at Camosun College. 

E-2 Student Services and Support

E-2.1 Admission

To define the criteria and conditions for admission to Camosun College and its programs. 

E-2.2 Course Withdrawals

To establish clear, consistent principles and guidelines for the course withdrawal process. 

E-2.3 Student Ancillary Fees

To establish guidelines for the assessment of student fees for goods and services provided by the college.

Supporting documents

• E-2.3.1 Request to Establish or Adjust Student Ancillary Fee Form

E-2.5 Student Misconduct

To provide clear expectations of appropriate non-academic student conduct and to establish processes for resolution of conduct issues or the imposition of sanctions for inappropriate conduct.

Supporting documents

• E-2.5.1 Student Misconduct Process

E-2.6 Tuition Fees

Establishes principles for a sustainable tuition fee model for base-funded courses and programs 

E-2.7 Student Penalties and Fines

To identify key principles related to the imposition of student penalties and fines. 

E-2.8 Medical/Compassionate Withdrawals

To provide the option for a student to request a medical/compassionate withdrawal and fee refund under exceptional circumstances.

Supporting documents

• Medical / Compassionate Withdrawal Appeal form

E-2.9 Sexual Violence and Misconduct

To communicate Camosun College's commitment to prevent and respond to sexual violence and sexual misconduct.

Supporting documents

• E-2.4.3 Appeal of Suspension from College Process
• E-2.9.1 Appendix B: Key Definitions
• E-2.9.2 Sexual Violence and Misconduct Procedures

E-2.10 Involuntary Health and Safety Leave of Absence

To provide clear, consistent principles and commitments the college can apply when determining that a student require a leave of absence from their course work and/or the college community due to health and/or safety issue(s). 

E-2.11 Academic Accommodations for Students with Disabilities

The new policy sets out the standards and principles by which academic accommodations will be approved including expectations for both the institution and the student.

Supporting documents

• E-2.11.1 Policy Supporting Document
•  Second Stage Appeal Form
•  Final Stage Appeal Form

E-3 Research and Copyright

E-3.1 Research at Camosun

To establish principles for maintaining high standards for research at Camosun College. 

E-3.2 Ethical Conduct for Research Involving Human Subjects

To establish principles and guidelines for maintaining quality and ethical standards and principles for the conduct of research on human subjects, and for reviewing such research activities that are undertaken, sponsored by, or involve Camosun College.

Supporting documents

• E-3.2.1  Guidelines for the Research Ethics Board (REB)
• E-3.2.2  Research Guidelines: Free and Informed Consent
• E-3.2.3  Research Guidelines: Privacy and Confidentiality
• E-3.2.4  Research Guidelines: Inclusion in Research
• E-3.2.5  Research Guidelines: Research Involving Aboriginal Peoples
• E-3.2.6  Research Guidelines: Conflicts of Interest In Research

E-3.3 Integrity in Research and Scholarship

To establish principles and guidelines that promote high standards of ethics and integrity in research and scholarship affiliated with the college. 

E-3.4 Copyright

To ensure that the College complies with the provisions of the Copyright Act of Canada. 

E-3.5 Commercialization of Intellectual Property

To establish principles and processes related to the commercialization of original copyright material and intellectual property including inventions, patents, and trademarks.

Supporting documents

• E-3.5.1  Assignment of Intellectual Property Rights Form
• E-3.5.2  Procedures for the Commercialization of Intellectual Property

*This archived document remains online for reference, research or record-keeping purposes, and may contain out of date information. If you're looking for specific information and haven't found it, please contact studentrecords@camosun.ca