Confidentiality of Student Records
Camosun College regards the information contained in a student's permanent record as personal and private. Therefore, no transcript or other personal information about a student will be released except in the following circumstances:
- Information released to the student;
- Information released with the written authorization of the student;
- Information, pertaining to delinquent debts owed by students to the college, released to the college's collection agents to facilitate recovery of such debts;
- Information released in response to a court order;
- Information, pertaining to delinquent debts owed by students to the Canada Student Loan program, released to the government's collection agents to facilitate recovery of such debts; and,
- Information released to government departments for the purpose of statistical analysis and research, provided there is an assurance of confidentiality.
Access to student records (paper or computer) will be provided to a third party only where the student has submitted a valid, signed 'Permission to Release Information' form granting that individual access. Identification will be required from the student granting access and from the third party seeking access.
Grades are posted within three to four days at the end of each exam period. Check myCamosun for your grades.
Note If students are unable to access their grades via the web, a "Student File Restriction" may have been placed on their student record.
For detailed information about grading systems, see Calculating your Grade Point Average.
Repeating a Course and GPA
If a course is repeated, the grade for each attempt will be recorded on the student's permanent student record (transcript). Only the highest grade achieved, however, is included in the cumulative GPA computation. Credit will be granted only once. Students are cautioned that other institutions may include both grades in their admissions GPA computation. Those students planning to transfer from Camosun College to another post-secondary educational institution are advised to consult with the institution to which they are transferring in order to confirm the method of GPA computation.
Refer to Policy E-1.5 Grading
All Camosun College programs leading to a credential have received formal college approval through Education Council. The college issues the following types of credentials:
- Post-Degree Certificate: acknowledges completion of an approved advanced level or specialized program which builds on a previously completed recognized degree (equivalent to one semester of full-time, advanced-level studies).
- Post-Degree Diploma: acknowledges completion of an approved advanced level or specialized program which builds on a previously completed recognized degree (equivalent to two semesters of full-time, advanced-level studies).
- Bachelor Degree (Applied Degree): acknowledges completion of an approved, advanced-level, specialized program (equivalent to 8-10 semesters of full-time, post-secondary studies). An applied degree normally contains diploma entry and exit options, includes formally credited work experience, integrates career/technical work-place applications with theory, and is designed to meet demonstrated labour market needs for advanced programming. Applied degrees prepare graduates for employment; preparation for graduate studies is not an essential feature of applied degrees. Graduate work may be limited to the specialized area of study of the applied degree unless further undergraduate preparation is obtained.
- Associate Degree: acknowledges completion of an approved program consisting of 20 university transfer courses (equivalent to 16 months of full-time university studies).
- Advanced Diploma: acknowledges completion of an approved advanced level or specialized program which builds on a previously completed diploma, or on at least five years related work experience (equivalent to a minimum of three months of full-time study beyond a diploma).
- Diploma: acknowledges completion of an approved two or three year career/technical program (equivalent to 16-30 months of full-time studies).
- Advanced Certificate: acknowledges completion of an approved advanced level or specialized program which builds on previously completed certificate of a minimum duration of six months (equivalent to a minimum of three months of full-time study beyond a Certificate).
- Certificate: acknowledges completion of an approved basic-level program (equivalent to 60 hours to one year of full-time study. The duration of the program will be stated on the Certificate).
Certificates, Diplomas and Degrees
The academic requirements for a certificate, diploma, associate or applied degree are listed as part of the program descriptions in this calendar.
Credentials will only be issued upon written authority of the student. Parents, other relatives and friends may request a copy of a certificate or diploma only with the student's written approval. It is the student's responsibility to ensure completion of the 'Application to Graduate/Request for Credential' form. Original certificates, degrees and diplomas are issued free of charge.
Note Credentials will not be issued for a student whose file has been flagged.
Students who have completed one credential at Camosun College and want to apply some or all of their course work towards an additional credential may use a limited amount of credit from the original credential to the new credential.
To acquire a subsequent or higher level credential, a student must complete all the requirements of the credential. In addition, at least 25% of the credits must be new. For more information about Camosun’s policy on multiple credentials, please see the college’s Credential Standards policy (E-1.4).”
Certificates, Diplomas, Advanced Diplomas, and Associate Degrees
To be awarded a certificate, diploma, advanced diploma or associate degree, students must complete all program requirements and satisfy Camosun College's residency requirement by completing at least 25% of the required program or program credits through Camosun College. The exceptions to this rule are the BC Adult Graduation Diploma in which one course must be completed at Camosun College.
To be awarded a Bachelor (applied degree), students must complete all program requirements and satisfy Camosun College's residency requirement by completing a minimum of 30 credits (equivalent to one academic year) of the Bachelor program at Camosun College.
Program Completion Timelines
There are no college-wide time limits for the completion of credentials. However, Education Council may approve time limits for the completion of specific programs which will be published in the Academic Calendar. Where requirements have changed and prescribed courses are not available, or in the event a program is suspended or cancelled, the College will take reasonable measures to support students in meeting their educational objectives.
Graduation and Awards Ceremonies
The college will convene at least one graduation ceremony each year as follows:
- In June for all students who will complete their requirements by the last Friday in April. Students must submit their Application to Graduate/Request for Credential form by March 2.
- The graduation form is also available from Student Records.
See also: Graduation Ceremonies