A row of students early wait to cross the stage at convocation

Graduation and Credentials

After you apply to graduate and successfully complete the requirements for your program, Student Records will complete the graduation process, award your credential, and issue your well-earned parchment.

Students are required to apply to graduate and RSVP to the Convocation ceremony when they are in their last term and completing their final program requirements.

Are you eligible to apply to graduate?

At the beginning of your last semester, and prior to applying to graduate, ensure your program is open and all your program course requirements are ‘In-progress’ or ‘Completed’:

  1. Log in to myCamosun
  2. Go to ‘Student Planning’, then ‘My Program’, then ‘Program Requirements’
  3. ‘Expand All’
  4. View all program requirements:
    • Ensure all required course statuses are ‘In-progress’ or ‘Completed’. Exception: Courses with start dates later in your final term* may not yet have ‘In-progress’ status; however, an application to graduate should still be submitted.
      • *Fall courses begin anytime between September 1 and December 31 
      • *Winter courses begin between January 1 and April 30 
      • *Summer courses begin anytime between May 1 and August 31 
    • If you completed one or more work terms, intending to receive an Internship or Co-op designation, be sure that the correct designation has been added to your program requirements. It will appear as your last program requirement above ‘Other Courses’.
  5. Contact Academic Advising, Indigenous Advisors, or International Advisors if:
    • Any of your program requirements show as ‘Not Started’ or ‘Planned’ in ‘My Program’, but you believe you should be eligible to apply to graduate.
    • You have program requirements that are not started, but you believe you meet the program requirements.
    • You have approved transfer credit that has not been applied to your program requirements and displays in "Other Courses".
  6. Contact credentials@camosun.ca and include your name and student ID if:
    • The program you are intending to graduate from this term is not visible in ‘My Program’ and needs to be opened. Please identify the program to be opened in your email request.
    • You have an optional co-op or internship designation added to your program requirements that you do not plan to complete. Please identify the program and request to have your co-op or internship designation removed.
    • You have a co-op designation added to your program requirements and plan to complete the internship designation instead or vice versa. Please identify the program and request to have your co-op changed to an internship designation or vice versa.
  7. Co-op/Internship students: You should only apply to graduate if you are in your final co-op or internship. Contact EducationThatWorks@camosun.ca if you have further questions.

When to Apply and RSVP

You are required to apply to graduate and RSVP to Convocation during the term in which you are completing your final program requirements. Example: Your final courses are in 2022W; therefore, you apply to graduate in 2022W. To avoid missing any deadlines, please apply to graduate in the application period of your final term. 

Application to Graduate Deadlines

Term

Application Period Opens

Application Period Closes

2022 Summer

July 15

August 31

2022 FallNovember 15December 31
2023 WinterMarch 15April 30

How to Apply & RSVP to Convocation

  1. Log in to myCamosun and ensure you are eligible to apply to graduate (see ‘Are you eligible to apply to graduate’ above).
  2. Select “Graduation Overview
  3. Select “Apply” to your program of study
  4. Complete “Application Details” and “Convocation Ceremony Details
    • Preferred Name on Diploma is the name that will be printed on your parchment. Please ensure this is correct before submitting. There is a 120-character limit in this field, so entries beyond this will not allow you to submit your application. Contact credentials@camosun.ca if your name exceeds the character limit.
    • Phonetic Spelling field has a 50-character limit. Contact credentials@camosun.ca if your phonetic spelling can’t be altered to fit within the 50-character limit.
    • For the Diploma Mailing Address or Ship to New Address, please ensure it is formatted correctly. If you have a unit or apartment number, i.e. Unit/Apt #300 1234 Camosun Road, it must be entered as 300-1234 Camosun Rd. All postal codes must be entered with a space between the first 3 and last 3 digits i.e. A1A 2B2.
  5. Submit
  6. An email confirmation will be sent to your email address on file.

Note:

  • Final grades do not have to be submitted for you to apply to graduate. We encourage you to apply to graduate as early as possible during the Application to Graduate period. This will allow us to assist with any issues you may experience in time for the closing of the application period.
  • If the ‘Apply’ button does not appear for you, please email credentials@camosun.ca and include your name, student ID and program.
  • You may edit your Application to Graduate up until the closing date of the Application to Graduate period. Any changes required after that time must be requested by emailing credentials@camosun.ca.
  • If you indicated that you will NOT attend the Convocation ceremony, then you will not receive an invitation.
  • If you indicated that you WILL attend the Convocation ceremony, then Convocation Committee will contact you by email in June with more information regarding the ceremony.
  • Students who graduated from the three preceding terms to Convocation, will be invited to the ceremony. Example: June 2022 Convocation will include 2021S, 2021F and 2022W graduates.

When will I Receive My Credential and Parchment?

The entire credentialing and parchment production process can take up to 12 weeks from the date the Application to Graduate closes to the time the parchment is mailed from Camosun College via Canada Post.

Credentialing 

  • The credentialing process is completed within 4-6 weeks after the Application to Graduate period closes for each semester.
  • All final grades must be submitted and verified for files to be assessed for credentialing.
  • The awarded credential will appear on your transcript and the Application to Graduate will no longer be visible on the Graduation Overview page once credentialed.
  • If you are unsure whether your Application to Graduate was processed, please check your unofficial transcript on myCamosun for the credential notation before contacting us.

Parchments

  • Once all credentials have been awarded, parchments will be mailed via Canada Post within 12 weeks of the Application to Graduate closing for each semester.
  • Parchments will not be released if fees or fines are owed to the college.
  • Parchments will be mailed to the address you submitted in the Application to Graduate. If you require a change of address for your parchment and it’s after the application to graduate period, please email credentials@camosun.ca. Changing your address in your student profile will not update the mailing address of your parchment.

Transcripts and Letters of Completion

Official transcripts must be ordered through myCamosun; they are not automatically provided upon credentialing.

Letters of Completion are for international students only and are NOT produced by the Student Records department. Camosun International produces letters of completion. International students do not require a parchment to apply for a Post-Graduation Work Permit (PGWP).  Please request a Letter of Completion/Graduation for this purpose if you have not already done so.  For more information, please contact International Advisors.

A young student in a  graduation cap and gown proudly shows off his diploma

Convocation & Alumni Status

When you apply to graduate on myCamosun you will RSVP to your convocation ceremony.

For information about your convocation ceremony, visit our Convocation page.

As Camosun alumnus, there are many services available to you through the Alumni Association.

Replacement or Duplicate Parchments

Replacement parchments will be provided to a graduate whose name has changed or whose parchment has been lost/destroyed.

Duplicate parchments will be stamped 'Duplicate'.

To formally request a replacement or duplicate parchment, please email credentials@camosun.ca.  Please include:

  • Your full name
  • Student ID
  • Date of birth
  • Indicate whether it is a replacement (your original was lost/destroyed) or a duplicate (copy)
  • The name(s) of the credential(s) for which you are requesting a replacement or duplicate parchment
  • The address to which you would like it mailed (no pick-up option available)
  • Your name as you wish for it to appear on your parchment

BC Adult Graduation Diploma (BCAGD)

Visit here for information about the BC Adult Graduation Diploma. Once you have completed your course requirements, do the following:

  1. Contact Academic Advising to confirm you meet the course requirements
  2. Once course requirements are met, email Student Records – Graduation and Credentials at credentials@camosun.ca with your request to apply to graduate from the BCAGD. Please include: your full name, student ID, the name you wish to appear on your diploma and the address to which you would like it mailed (no pick-up option available).

You will be credentialed within 4-6 weeks from your email request and your parchment will be mailed via Canada Post afterwards.

Contact information

Graduation and Credentials

Please email

credentials@camosun.ca