Student Records
The documents you need
The Student Records department will be working for you before you begin your education and long after you're done. Whether you need transfer credit or a criminal record check to get started on you educational path, a verification of enrolment to access money to pay for your courses or a transcript or credential to confirm your academic achievement, Student Records is here to provide you with the right document when you need it.
2020 Graduation Ceremonies Postponed
Due to the uncertainty created by the COVID-19 pandemic, Camosun College has made the difficult decision to postpone Graduation 2020, which was scheduled for June 17 and 18.
If you applied to graduate and have met the requirements for your program, the certificate, diploma or degree will be mailed to you.
Please ensure that if you have applied to Graduate that your mailing address is updated on CAMLINK.
Updates and information about graduation ceremonies will be available here in the coming weeks.
Important Message from the Registrar on Withdrawals & Incompletes during COVID-19 +
To all current students,
We recognize that this time of uncertainty can cause concern and anxiety for most. As you know, your Camosun College instructors and staff have been working hard on alternative delivery methods to help you successfully finish your semester. Having done so, the expectation is that you will complete the requirements of your course(s) through these alternative delivery methods (including any participation and online group work requirements).
Having said that, we also acknowledge that some of you may find yourselves in extraordinary circumstances that make it impossible for you to participate and complete your coursework. We want to ensure you’re making the most informed decisions about your enrolment, so we strongly encourage you to engage with your instructor(s) to discuss options and ensure you’re making the right choice. You may be farther along than you think, or the instructor may have other suggestions on how you can complete.
Should you find yourself in a situation beyond your control, we are making the following adjustments to support you:
Course Withdrawals
If you’ve discussed with your instructor(s) and there are no reasonable options available for you to complete, we have extended the deadline to withdraw from courses without academic penalty to the last day of instruction for the Winter semester. For the majority of courses, this is April 9; non-standard course dates will vary. There are no refunds associated with withdrawing; but you will not be penalized academically with a failing grade. To request a withdrawal email registration@camosun.ca from the email account listed on your student record (in Camlink), and include your student ID#, the course(s) you are looking to withdraw from, and the reason for the withdrawal.
Incomplete (‘I’) Grades
Depending on your situation, your instructor(s) may offer to assign you a temporary grade of ‘I’ (Incomplete). Normally, coursework for Incomplete grades must be finished within six weeks of the end of the term, otherwise the ‘I’ grade automatically changes to an ‘F’. However, we have suspended the six-week requirement and the deadline for incomplete coursework for the Winter term will be announced at a later date. It is generally in everyone’s best interest to have the coursework completed as soon as possible, and only reasonable extensions beyond the standard six weeks will be allowed. All incomplete grades require an Incomplete Grade Report form be completed and signed by both you and the instructor.
I appreciate that the adjustments over the past couple of weeks have been challenging, and I am so proud of our college community for the ongoing cooperation, flexibility, and understanding. Our focus remains on the health and safety of our most vulnerable, our community and ensuring that you - our students, succeed. We will get through this together.
Please keep watching the Camosun website for the most current information and FAQs for students, employees, and campus visitors: camosun.ca/covid19
Sincerely,
Scott Harris
Registrar
Camosun College
How Student Records can help
Transcripts
The Student Records department holds your Camosun course and grade information, as well as any transcripts you have submitted for admission. You can request an official copy of your Camosun transcript or print an unofficial one from Camlink.
Transfer Credit
Many students come to Camosun having already completed some courses at other colleges or universities. Often that coursework can be evaluated for credit towards a Camosun College credential.
Enrolment Verification
Enrolment verification (or registrar's stamp, an institution seal or stamp, or a school seal or stamp) is official proof that you're enrolled at Camosun and may be required by other organizations for funding, scholarships or employment.
Tuition and Enrolment Certificate (T2202)
The Tuition and Enrolment Certificate (T2202) is an official tax receipt that summarizes eligible tuition, fees, and months of study for qualifying courses.
Criminal Record Checks
The Criminal Record Review Act requires that students registered in a post-secondary program, where they may be working with children and/or vulnerable adults, must have a criminal record check done by Camosun College through the B.C. Government's Criminal Record Review program.
Credentials & Graduation
When you have completed your program, you'll apply to graduate through Student Records. If needed, you can order additional copies of your credential after you've left Camosun.
Services for students
There are many Camosun resources to help you along the way.
- Need help with program, course or transfer choices? Contact Academic Advising.
- Have questions about your Camosun admission requirements, program demand or your application? Contact Admissions.
- Wondering how to register for courses or how to use Camlink? Contact Registration.
- Need personal, career or cultural counselling? Contact Counselling.
- Are you an international student? Contact Camosun International.
- Are you an Indigenous student? You may also contact the Centre for Indigenous Education and Community Connections.
