If you have documented needs that support academic accommodation in your courses, the Centre for Accessible Learning offers services to help.
Step 1: Prepare Your Documentation
To register with the Centre for academic accommodations, you'll need to provide medical documentation.
Your medical documentation should be prepared by a professional qualified to diagnose in the area of your disability. The documentation (i.e. a letter) should be recent (typically completed within the past 3-5 years) and should provide:
- the professional's name, title, phone number and address, official stamp or letterhead and signature/license number and date the medical was prepared
- a statement of the nature of the disability including the DSM or ICD code and expected duration
- an explanation of the functional impact of the disability on your education
- students with Specific Learning Disabilities should submit a Psycho-Educational Assessment completed by a registered psychologist, registered psychological associate or a certified school psychologist
It is helpful if the documentation also includes recommendations for specific accommodation(s) that will assist in the pursuit of a post-secondary education, linking the accommodation(s) to the impact of the disability.
If you do not have current diagnostic information we can help you explore other avenues to obtain documentation. Our recommendation is to complete the online-pre intake below and CAL will reach out to you to schedule an appointment with a CAL instructor to discuss and explore options.
Students who are also wishing to apply for provincial permanent disability grants (i.e. for services or technology) can streamline the process of applying with the funder by requesting their medical assessor provide disability and functional impact information required by using one of these helpful downloadable forms (instead of a simple letter):
- Brain Injury
- Mental Health (same form can also be used for ADHD and Autism Spectrum)
- Permanent or Chronic Disability
- Students with Specific Learning Disabilities should submit a Psycho-Educational Assessment completed by a registered psychologist, registered psychological associate or a certified school psychologist.
Step 2: Submit an Online Pre-Intake
Scan your medical documentation and save as PDF or .jpeg file(s) and be prepared to upload securely through the CAL online Pre-Intake web form which you can access using your Camosun student number and password.
- please note the pre-intake form can take some time to load on your web browser (i.e. 30 seconds) once you have entered your Camosun student login information or after that step, so please be patient
for those who cannot log into the pre-intake form with a Camosun student login, please contact our front desk to discuss options for providing the required information to CAL.
Once we have reviewed your pre-intake info, we will contact you by email to schedule a phone, virtual or in-person appointment.
We respond to applicants as soon as possible, on a first-come-first-served basis. Please note that during peak business times (i.e. August - October), a response from CAL may take 5-15 business days.
*If we do not have enough information from you to schedule an intake, we will reach out via email to request you provide more info.
Your supporting documentation is confidential and kept securely with the Centre for Accessible Learning. It is used for the purpose of determining eligibility for academic accommodation.
Step 3: Attend an Intake Appointment
At the intake appointment, we will discuss academic accommodations designed to lower disability-related barriers to access in your course work and services you may be eligible for. Considerations of taking a reduced course load, funding options and other access-related educational issues may also be discussed.
We recommend you contact us at least three months prior to the start of the semester.
Service, equipment and funding requests take time to implement. You may require a visual language interpreter, real time transcriber, textbooks in alternate format, tutor, academic strategist, and/or adaptive software/hardware. The sooner we connect, the smoother your transition to Camosun will be. Planning and scheduling sign language interpreting/or transcribing or visual access services take considerable time. Students requesting these need to connect with CAL as early as possible so arrangements can be made.
*In cases where three months notice is not provided, CAL will make every reasonable effort to arrange the requested accommodations and related services, but we cannot guarantee their availability.
We work with students on a case-by-case basis to determine academic accommodations that fit their unique situation. One student’s academic accommodations might be different from another’s and the relationship of those accommodations may intersect with essential learning outcomes in each course differently.
Academic accommodations decision making is a dynamic and consultative process guided by key concepts, key content and some limitations.
Classroom accommodations examples:
- digital audio recorder
- peer note sharer
- visual language interpreter or real time transcriber
- use of a digital device to take notes
- FM amplification system
- accessible seating
Exam accommodations examples:
- extra time to complete exams (i.e. 1.25x or 1.5x)
- separate setting (shared or separate space as available)
- breaks taken typically within the approved extra time
- adaptive software (i.e. voice to text, text to speech, screen enlargement)
- adaptive hardware (i.e. CCTV enlarger, refreshable braille display)
- accessible seating
- word processor with or without spell check
- calculator where basic numeracy is not being assessed