Get the details on your registration: learn how to manage your waitlist, withdraw from courses, audit courses and how to resolve course conflicts.
- Choosing courses
- Prerequisites and corequisites
- Course conflicts
- Prior Learning Assessment
- Camlink timetable definitions
- Waitlisting process
- Moving from the waitlist
- Waitlist status
- Withdrawing from courses
- Auditing courses
Need a computer to access Camlink? Visit Registration at either campus.
A waitlist is a way for you to have a chance to get a seat in a full course section if a seat becomes available. Waitlisting does not guarantee a seat in the course.
Waitlisting for multiple courses
You can waitlist for numerous different courses. You cannot waitlist for more than one section of the same course. For example: you cannot be registered in ENGL 151 001 and be on the waitlist for ENGL 151 002.
You are responsible for ensuring that you are eligible for any course that you are on the waitlist for and there are no conflicts with the rest of your course schedule, or other issues (outstanding fees, holds, pre-requisites missing, etc.). Waitlists keep running through the weekends when college supports are unavailable, so be sure you are proactive. If you miss your waitlist registration window, it's gone, and there's no way to get it back other than to start over at the bottom.
You will not be able to add a waitlist course to your schedule if you do not have the prerequisites or meet other eligibility requirements. If you become ineligible to take a course after you join the waitlist (e.g. by dropping a prerequisite), the conflict in the system will prevent your registration.
You may waitlist for a class that does not fit into your currently registered courses, however, if you are offered a seat, you must correct the time conflict before you will be able to register for the waitlisted course.
Moving from the Waitlist
Waitlist notifications are automated and sent out 24 hours a day, 7 days a week. You are strongly advised to check your email account at least twice a day (morning and evening).
If you do not register for the course by 11:59pm the next day (from receipt of the email), you will be removed from the Waitlist and will not be able to register for the course. If you miss the deadline, you will need to add yourself back to the waitlist or choose another course.
Waitlist registration period
The waitlist opens on the first day of registration (once the course is full, the waitlist is activated) and closes on the add deadline.
Instructors can withdraw waitlisted students for non-attendance. If you are waitlisted for a course and there is chance you will get in (e.g. you're in the top 5, not 40th on the list), be sure to attend the first day of class or you might be removed from the waitlist for not being there. Each instructor may handle things a little differently, so when in doubt, contact them or show up.
Note If you are waitlisted for an online class, it's your responsibility to contact the instructor to let them know you are still interested.
Keep up with the reading and note-taking and you may want to let the instructor know you are on the waitlist and hope to be offered a seat in the course should one become available.
Registration is not automatic
You will not be automatically registered. You will receive an email to notify you that a spot in the course section has opened and you will have until 11:59pm the next day to register, which will be noted in the email.
If you don't register by 11:59 pm the next day, your chance to register will go to the next student and you will be removed from the waitlist. It is extremely important to check your email account every day to ensure that you do not miss your email notification.
Difficulty accepting seat on Camlink?
If you have received a waitlist email notification, but Camlink is not allowing you to enroll in the course, it could be result of one or more of the following reasons:
- Timetabling conflict: You cannot be enrolled in more than one class scheduled at the same time. To resolve this conflict, you will need to drop the conflicting course.
- Holds on your Account: You will not be offered a seat from the waitlist if there are any holds on your Camosun student account that prevent enrolment. A hold is a restriction placed on your account related to outstanding fees or other unresolved obligations with the College.
- Missing prerequisites or co-requisites: You must satisfy all prerequisite or co-requisite requirements in order to enroll from the waitlist.
- Enrolment in another section of the same course: You cannot be enrolled in more than one section of the same course. To resolve this issue you will need to drop the other section of the same course.
- Registration credit limits: If your schedule exceeds 20 credit hours you will not be able to register. You will need to drop one of your current courses so that you don't exceed the credit limit in order to register in the waitlisted course.
You can view your waitlisted classes and position by logging into CAMLINK and selecting "Manage My Waitlist".
Dropping from a waitlist
If you drop a course that you are waitlisted for, the class will be removed from your timetable and you will lose your position on the waitlist.
How to drop a course from your waitlist:
- Log into Camlink
- Go to Step #5 “Manage My Waitlist”
- From the drop down menu under the Action column next to the course, choose Drop
- Click on Submit Changes
As a courtesy to other students on a waitlist, please remove yourself from the waitlist if you are no longer interested in taking the course.
Withdrawing from Courses
Camosun recognizes that you may need to withdraw from courses. Financial and/or academic penalties for course withdrawals may be imposed depending on whether you withdraw before or after the fee deadline or course withdrawal deadline.
Course Withdrawals policy
As established in the Course Withdrawals Policy, students who have attended one or more classes who do not officially withdraw prior to the published deadlines, and who fail to successfully complete required course work will be assigned a final grade of "F" or "NC" depending on the grading system being used in the course.
You can withdraw from courses:
- Up to the add and drop deadlines without tuition charge, less the non-refundable registration deposit. Students who fail to drop classes prior to the add and drop deadlines will be required to pay outstanding fees.
- After the add and drop deadlines, if you wish to officially withdraw from a course, you must submit a signed Request to Add or Drop a Course after Deadlines form to the Registration department.
If you do not attend classes and do not officially drop (via Camlink or the Registration department) on or before official published add and drop deadliness, you will be required to pay all outstanding fees and will receive no further service until the fees are paid. The deadline to drop without academic penalty falls before completion of 66% of the academic term. Please visit camosun.ca/learn/fees/#deadlines for the precise date. Course drops will not be permitted after this deadline date.
Note: Students receiving financial assistance such as student loans are advised to speak to a Financial Aid Advisor before dropping courses.
Students who have extenuating medical or compassionate circumstance and who wish to withdraw after the deadline must make a request for special consideration.
To request a refund (less the non-refundable registration deposit and all Student Society fees and levies) after the fee deadline for medical or compassionate reasons, obtain a Request for Withdrawal for Medical or Compassionate Reasons form, and submit it with cover letter and appropriate documentation to Registration.
Requests for Medical or Compassionate Withdrawals will normally only be approved up to the last day of instructional activity (prior to final exams).
All courses except those listed as "Restricted" are available to audit. If you are a current student and you wish to audit a course, follow these steps:
- On the first day of class, go to the classroom and ask the instructor to sign a Permission to Audit (PTA) form
- Once you have been admitted to the class, submit the completed and signed (by instructor) form to Registration.
- If permission to audit is granted:
- prior to the add/drop deadline you will be required to pay 50% of the tuition for the audit course
- after the add/drop deadline, full tuition fees are applicable
- the Student Records Department will process the change to audit