Get the details on your registration: learn how to manage your waitlist, withdraw from courses, audit courses and how to resolve course conflicts.
- Choosing courses
- Prerequisites and corequisites
- Course conflicts
- Prior Learning Assessment
- Camlink timetable definitions
- Waitlisting process
- Moving from the waitlist
- Waitlist status
- Withdrawing from courses
- Auditing courses
Need a computer to access Camlink? Visit Registration at either campus.
The waitlisting process has been updated, effective March 1, 2018.
A waitlist is a way for you to have a chance to get a seat in a full course section if a seat becomes available. Waitlisting does not guarantee a seat in the course.
The waitlist opens on the first day of registration (once the course is full, the waitlist is activated) and closes on the add/drop deadline.
If you are first on the waitlist when a seat becomes available, you will be notified through your email account. Registration is not automatic. You will have a 24-hour period to register, which will be noted in the email. If you don't register during the 24-hour period, you will be removed from the waitlist.
You will only receive one email notification of an available seat. You must be sure to check your email on a regular basis, or you will miss the chance to get a seat from the waitlist. If you miss your chance, you can place yourself on the waitlist again, however, you will be at the bottom of the waitlist.
If you no longer wish to take a section, you can drop it using Camlink.
Waitlisting for multiple courses
You can waitlist for numerous different courses. You cannot waitlist for more than one section of the same course. For example: you cannot be registered in ENGL 151 001 and be on the waitlist for ENGL 151 002.
You are responsible for ensuring that you are eligible for any course that you are on the waitlist for and that there will not be any conflicts with the rest of your course schedule.
You will not be able to add a waitlist course to your schedule if you do not have the prerequisites or meet other eligibility requirements. If you become ineligible to take a course after you join the waitlist (e.g. by dropping a prerequisite), the conflict will prevent the system from enabling you to enrol in the course when a position becomes available.
You may waitlist for a class that does not fit into your currently registered courses, however, if you are offered a seat, you must correct the time conflict before you will be able to register for the waitlisted course.
Moving from the Waitlist
Waitlist notifications are automated. Waitlist notifications are sent out 24 hours a day, 7 days a week. You are strongly advised to check your email account at least twice a day (morning and evening).
If you do not register for the course within 24 hours, you will be removed from the Waitlist and will not be able to register for the course. If you miss the deadline, you will need to add yourself back to the waitlist or choose another course.
Waitlist registration period
The waitlist opens on the first day of registration (once the course is full, the waitlist is activated) and closes on the add/drop deadline. After classes have started, if you are still on a waitlist for your preferred course section, you should attend the class. Keep up with the reading and note-taking and let the instructor know you are on the waitlist and hope to be offered a seat in the course should one become available.
Registration is not automatic
You will not be automatically registered. You will receive an e-mail to notify you that a spot in the course section has opened and you will have a 24-hour period to register, which will be noted in the email. If you don't register during the 24-hour period, your chance to register will go to the next student on the waitlist and you will be removed from the waitlist. It is extremely important to check your email account every day to ensure that you do not miss your email notification.
Difficulty accepting seat on Camlink?
If you have received a waitlist email notification, but Camlink is not allowing you to enroll in the course, it could be result of one or more of the following reasons:
- Timetabling conflict: You cannot be enrolled in more than one class scheduled at the same time. To resolve this conflict, you will need to drop the conflicting course.
- Holds on your Account: You will not be offered a seat from the waitlist if there are any holds on your Camosun student account that prevent enrolment. A hold is a restriction placed on your account related to outstanding fees or other unresolved obligations with the College.
- Missing prerequisites or corequisites: You must satisfy all prerequisite or corequisite requirements in order to enroll from the waitlist.
- Enrolment in another section of the same course: You cannot be enrolled in more than one section of the same course. To resolve this issue you will need to drop the other section of the same course.
- Registration credit limits: If your schedule exceeds 20 credit hours you will not be able to register. You will need to drop one of your current courses so that you don't exceed the credit limit in order to register in the waitlisted course.
You can view your waitlisted classes and position by logging into CAMLINK and selecting "Manage My Waitlist".
Dropping from a waitlist
If you drop a course that you are waitlisted for, the class will be removed from your timetable and you will lose your position on the waitlist.
How to drop a course from your waitlist:
- Log into Camlink
- Go to Step #5 “Manage My Waitlist”
- From the drop down menu under the Action column next to the course, choose Drop
- Click on Submit Changes
As a courtesy to other students on a waitlist, please remove yourself from the waitlist if you are no longer interested in taking the course.
Withdrawing from Courses
Camosun recognizes that you may need to withdraw from courses. Financial and/or academic penalties for course withdrawals may be imposed depending on whether you withdraw before or after the fee deadline or course withdrawal deadline.
Course Withdrawals policy
As established in the Course Withdrawals Policy, students who have attended one or more classes who do not officially withdraw prior to the published deadlines, and who fail to successfully complete required course work will be assigned a final grade of "F" or "NC" depending on the grading system being used in the course.
You can withdraw from courses:
- Up to the add/drop deadline without tuition charge, less the non-refundable registration deposit. Students who fail to drop classes prior to the add/drop deadline will be required to pay outstanding fees.
- After the add/drop deadline, if you wish to officially withdraw from a course, you must submit a signed Request to Add or Drop a Course after Fee Deadline form to the Registration department.
If you do not attend classes and do not officially drop (via Camlink or the Registration department) on or before official published add/drop deadlines, you will be required to pay all outstanding fees and will receive no further service until the fees are paid. The deadline to drop without academic penalty falls before completion of 66% of the academic term. Please visit camosun.ca/learn/fees/#deadlines for the precise date. Course drops will not be permitted after this deadline date.
Note: Students receiving financial assistance such as student loans are advised to speak to a Financial Aid Advisor before dropping courses.
Students who have extenuating medical or compassionate circumstance and who wish to withdraw after the deadline must make a request for special consideration.
To request a refund (less the non-refundable registration deposit and all Student Society fees and levies) after the fee deadline for medical or compassionate reasons, obtain a Request for Withdrawal for Medical or Compassionate Reasons form, and submit it with cover letter and appropriate documentation to Registration.
Requests for Medical or Compassionate Withdrawals will normally only be approved up to the last day of instructional activity (prior to final exams).
All courses except those listed as "Restricted" are available to audit. If you are a current student and you wish to audit a course, follow these steps:
- On the first day of class, go to the classroom and ask the instructor to sign a Permission to Audit (PTA) form
- Once you have been admitted to the class, submit the completed and signed (by instructor) form to Registration.
- If permission to audit is granted:
- prior to the fee deadline you will be required to pay 50% of the tuition for the audit course
- after the fee deadline, full tuition fees are applicable
- the Student Records Department will process the change to audit