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Library

Policies

 

Borrowing materials

  • You are responsible for all materials borrowed including any charges on items that are overdue, lost or damaged.
  • Borrowing privileges will be suspended when items are long overdue and/or when library charges reach $25 or more. Course registration and transcripts may also be withheld.
  • Library notices are sent by email. It is your responsibility to ensure the college has your email address.
  • Students and Camosun staff present their Camosun ID to borrow materials
  • Community members must sign up for a Community Borrower card and present this card when borrowing items.

Loan periods & limits

Camosun Students, Faculty & Employees

Item Loan Period Maximum Renewals Maximum Items Long Overdue
Books 21 days 2 50 Replacement cost + $15 fee
DVDs, Videos

7 days

0 50 Replacement cost + $15 fee

Reserves

2 or 72 hours 0 3 $1.00/hour continuously over the 24 hour clock
Journals
current issues cannot be borrowed
7 days 2 50 Replacement cost + $15 fee
Headphones 2 hours 1 1 $5.00/hour continuously over the 24 hour clock
Laptop computers 2 hours 1 1 $5.00/hour continuously over the 24 hour clock

Community, Retired Camosun Employee & Alumni

A free Community Borrower card is available to those who reside in the college's service area and for any retired Camosun employee or alumni.

A card will be issued upon presentation of appropriate photo identification with address verification. Cards must be renewed each year.

Item Loan Period Maximum Renewals Maximum Items Long Overdue
Books 21 days 2 5 Replacement cost + $15 fee
Journals
current issues cannot be borrowed
7 days 2 5 Replacement cost + $15 fee

Renewals

Library items (except course reserves and media) can be renewed 2 times after the first check out. Library items cannot be renewed if a hold has been placed by another person.

Holds

Library items (except course reserves, headphones and laptops) can have a hold placed. Holds are in queue of when they were placed. Library notices are sent by email.



Appeals

An appeal in writing may be submitted if it is believed that the library has made an error or if there is special situation that made it difficult to return or renew materials. Payment plans may be granted.

If the appeal decision by the committee is not satisfactory, one can restate their case in a letter addressed to Sybil Harrison, Director of Learning Services.

Borrowing directly from other libraries

Camosun students and faculty are entitled to a reciprocal service at other BC college and university libraries, upon presentation of a valid Camosun ID. Additional identification may be required for borrowing. Contact the participating library to find out about their borrowing policies.

Interlibrary loan

The library will borrow books (except course textbooks) and journal articles not available in Camosun library's print or online collection. This service is provided to support research and study undertaken at Camosun. There is a limit of 10 ILL requests per student each semester. 

  • available to registered students, faculty and staff
  • loan periods, limits and fines are determined by the lending library

Course reserves

The purpose of the reserve collection is to allow controlled access to a limited number of items for the greatest number of students. Items in the reserve collection can be borrowed on a short loan period. The collection consists of materials that are essential to a course.

Instructors can request that personal or department books, library owned books, copies of articles or book excerpts, personal or department-owned DVDs covered  by the college’s public performance license, or library-owned DVDs be placed on reserve.

Copies of articles or book excerpts must be optional or supplementary sources of information for students. 

 Paper copies of articles available online or excerpts of library-held books will not be placed on reserve. 

Student works submitted by a department or instructor require written copyright permission from the student.

Library staff will put textbooks held in the library collection, and books that will be in high demand for a short time, on reserve.

The library purchases textbooks for the reserve collection on a limited and selective basis. A request to purchase a textbook must come from an instructor and is considered by the subject liaison librarian. Criteria considered when deciding to purchase a textbook for reserve are available budget, demand for the title, and relationship or usefulness of the item to the collection.

Upon request of the instructor, library staff will create a link to an electronic version of a book or article, which is accessible from the reserve catalogue and is associated with an instructor and course.

Unless otherwise requested,  personal materials will be sent back to the instructor or departmental office at the end of term. Alternatively, instructors may indicate that personal books to be added to the library collection once they are removed from reserve.

While we attempt to ensure the security of instructors' materials, we are not responsible for loss or damage.



Booking rooms

Student group study rooms

Both libraries have a number of rooms for student group study, media viewing and presentation practice.

Student group study rooms are limited to registered Camosun students.

Availability on a first-come, first-served basis to groups of two or more people. Media viewing rooms may be booked by only one person if viewing videos. Priority will be given to students for video viewing or recording sessions.

Rooms may be booked up to one week in advance, no student or group may make more than one booking per day. Bookings are accepted for a maximum of two hours. If there are no further bookings, the group may continue to use the room beyond the two hour limit until another group books.

Groups must depart the room promptly when the next booked group arrives.

Rooms not occupied within 15 minutes of the start time of the booking may be taken by another group through the Library Services Desk.

Students must follow all Library and Learning Commons rules and regulations and leave the room in good order. The student booking the room is responsible for the cost of repairing any damage to the room and its equipment that occurs during the period of use. The college is not responsible for loss or damage of personal items left unattended in the room.

College community & Learning Services bookable rooms

The Lansdowne Library and Learning Commons and the Interurban Library have rooms available for use by the college community. 

The Lansdowne Library and Learning Commons has three rooms that are used by the building's partners (Library, AV and ITS, CETL, Centre for Accessible Learning, and Writing Centre), Interurban Library has one room. All rooms are also available for booking by the college community.

The seminar rooms at both campuses are managed by central room bookings. Seminar rooms will be available for student use if no other group has reserved the room. Lansdowne library staff manage the bookings of the multipurpose room and the learning lab.   

Lansdowne Multipurpose Room - LLC 151

The Multipurpose Room in the Lansdowne Library is used for student collaboration work and special events or workshops. Learning Services partners use the room as the primary location for classes, workshops, and training sessions they host and sponsor. Use of the room by the partners reduces their need to use other spaces on campus.   

The room can be booked by other groups at Camosun for events that are cross-departmental, or include students. Small group meetings are not suitable for this room, and departmental meetings are discouraged.  Requests for bookings can be submitted one month in advance. The booking email is: multipurposeroom@camosun.ca

Lansdowne Learning Lab - LLC 136

This room is available for booking and also serves as drop-in computer lab for students. The computers have a full suite of software.

The lab can be booked for workshops, training sessions or classes. Booking priority is given to Learning Commons partners. Bookings can be made for a maximum of 2 hours and for one instance (e.g. not a class that occurs every week).

To facilitate student access to the lab, users are requested to consider non-peak hours (before 11am or after 3pm). The booking email is learninglab@camosun.ca



Conduct

The Camosun Library provides space, materials and assistance to students, faculty, staff and the public to pursue their work and studies in a positive and productive learning environment in which all persons treat each other with respect and courtesy. The library seeks to maintain a physical environment that is appealing, inviting and is conducive to learning.

To preserve the library's unique campus environment the following behaviour guidelines must be observed by all users.

Food and drink

To ensure the protection and preservation of library materials, equipment and furnishings and to provide a comfortable and appealing environment for all, the library permits users to consume acceptable food and drink. Drinks in spill-proof, covered containers and snack foods that do not disturb others are acceptable. Drinks in open containers and food that may disturb others (full or hot meals, messy, smelly, noisy packaging, food that is known to cause allergic reactions) are not acceptable.

Library staff determine which food and drink are acceptable.

All recyclables and waste must be disposed of in the proper receptacles.

Cell phone use

The need for library users to be in touch with family, friends and colleagues is balanced with the recognition that the library is a place for study, research and contemplation and noise must be kept at reasonable levels.

In consideration of others, users are asked to set ringers to silent or vibrate when entering the library. Brief calls, which do not disturb others, may be taken. All outgoing calls and extended calls must be taken in the enclosed area on the second floor mezzanine (Lansdowne), the booked group study rooms, or outside the library.

Texting and other non-verbal uses of the cell phone are acceptable.

Electronic devices (audio)

Headphones must be used for all audio playback in the library. Volume must be set so sound is inaudible to others.

Conversations

The library encourages students, faculty and staff to work together collaboratively so quiet conversations are acceptable in the library. Conversations may be held in group study areas, at the Learning Commons computers, and in areas near service desks. Study carrels are reserved for quiet individual work. Project rooms can be booked for group work.

Loud conversations, offensive language, and rowdy or disruptive behaviour are prohibited in all library spaces.

Quiet areas

Students need quiet areas to study.  Both libraries have designated quiet areas where conversations are not tolerated.

At Interurban the Silent Study room provides a completely silent space for study and work. No conversations or actions that result in noise (eating, vigorous typing, noise leak from ear phones or buds etc.) are tolerated.  Staff will monitor the room throughout the day to ensure silence, but we ask you to report any noise to staff.

At Lansdowne the 2nd floor is designated as quiet study. Silence is not possible to enforce in this large open area, but users are asked to respect those seeking a quiet space by keeping conversations limited and to a quiet whisper level. Phone calls should be taken on the mezzanine and any actions that might disturb someone studying should be avoided.  Staff will monitor the area throughout the day to ensure quiet, but we ask you to report any unacceptable noise to staff.

The Learning Lab at Lansdowne is dedicated as a quiet computer space,  for individual rather than collaborative computer use. If you need to work with a fellow student, choose a computer in the open area.

Use of computer workstations

Users should be considerate of those waiting for workstations during busy times. During busy times, limit your use of the computers to school related work and research. Library staff may request users who have been using a computer for a long time to move to allow someone waiting access. Users should not leave workstations unattended for extended periods of time; personal belongings may be removed by library staff from an unattended computer.

Computers are used according to the college's acceptable use policy.

Computer and wireless guest access

Guests to the college, prospective and visiting students, and community borrowers can request a guest account to use college computers and wireless.

Guests must present photo ID. Guest accounts for computers and wireless are given out during low peak times of the day, times vary each term. Check with library staff when guest access is permitted.

Enforcement

Library users who are disturbed by the conversations or activities of those around them are encouraged to ask the offenders to stop. If the behaviour continues, library staff should be informed.

Library staff are empowered to ensure these behaviour guidelines are upheld. Users unwilling to follow these guidelines will be asked to leave the library. Repeated or serious infractions of these guidelines will be reported to College security and the Director of Learning Services.

The following college policies must be adhered to:



Donations

Camosun College Library welcomes gifts of books, journals and other library materials that contribute to the growth and development of its collections. The acceptance, acknowledgement and disposal of all in-kind gifts are subject to the library gifts-in-kind policy. Donation of funds to support the purchase of collections are always welcomed and are coordinated through the Camosun College Foundation.

Guidelines for the acceptance of gifts-in-kind

Gifts are accepted if the materials will enhance the library collection and support the college's learning, teaching and research needs. The library reserves the right to decline gifts. The library will dispose of donated materials not added to the collection unless the donor specifically requests return of items not accepted.

Donors are asked to contact the library in advance of delivering any gift materials to the library.  For larger collections it is the responsibility of the donor to provide a title list (with edition and publication date information) in advance of delivery.

It is the responsibility of the donor to deliver gifts to the library, and pick up any items not accepted.

The library considers the following items as additions to the collection:

  • Materials relating to subject areas that support current curriculum at the undergraduate level
  • Items in excellent physical condition
  • Duplicate items in better condition than current library holdings
  • Updated editions of items in the collection
  • Review copies, unless information in the item specifically forbids its use in this way
  • Individual issues of a journals that are donated on a continuing basis
  • Back-runs of journals that are indexed in a recognized source, that are in a complete run of at least two years and support current curricula
  • Books written by Camosun College faculty and staff

The library does not accept:

  • Items in poor condition
  • Photocopies
  • Audio-visual material where the source of the copy is not apparent
  • Gifts with restrictions on use or collection placement
  • Examination or pre-publication review copies of books, with use restrictions
  • Items that are too outdated to provide relevant information to the user

Once a gift is accepted, the items become the sole and exclusive property of the library. As owner, the library determines how gifts are used, whether they are retained and all matters related to their use and disposition.

Letter of acknowledgement, tax receipts, gift plates

Donors must indicate their desire for a letter of acknowledgement, a tax receipt and/or gift plates at the time of donation by completing the Library gift in kind form PDF.

Donors who choose not to complete the form give the library authority to accept or dispose of the items as best suits its needs. Tax receipts are only issued for items retained by the library.

Tax receipts will not be issued for items received as complimentary copies. Items are evaluated at fair market value by a librarian using standard in-print and out-of-print bibliographic sources. A receipt issued within one year of donation may be provided as evidence of the gift's value.

In accordance with Canadian tax regulations, collections valued at more than $1,000 must be evaluated by an external appraiser. The cost of an external appraisal is borne by the donor. Tax receipts are issued by the Camosun College Foundation.

Gift plates may be placed in books; gift plates are issued by the library and list the name of the donor (person or institution).



Collection development

The library is committed to the college's vision of life-changing learning and library collections are developed to support the strategic directions of the college. The primary purpose of the collection is to support the curriculum based learning needs of college programs. The library also supports students’ pursuit of life-long learning by providing resources that will prepare them for future careers or study. In recognition that learning occurs outside the curriculum the library also provides a general collection of recreational and current affairs reading.

The library collection also supports applied research related to college programs and services, teaching activities and curriculum development. If the library is able within its budget, it will also collect materials that support the college's strategic initiatives.

The library’s collection includes a range of formats including books, ebooks, journals, magazines, newspapers, DVDs, electronic databases, streaming video.

The library follows the principles outlined in the Canadian Library Association’s Statement on Intellectual Freedom and adheres to Copyright Legislation in its collection building.

When adding new materials to the collection, the following criteria are considered:

  1. relevance to the college's programs
  2. price
  3. anticipated use
  4. positive reviews and evaluation
  5. quality of content
  6. reputation of publisher, author, creator
  7. currency
  8. local or Canadian content
  9. literary or artistic quality
  10. technical quality
  11. presentation and ease of use
  12. accessibility and usability
  13. appropriate indexing of a serial
  14. copyright or licensing restrictions

Withdrawing materials from the collection is critical to the overall strength of the collection. The following are used when considering items for withdrawal from the collection:

  1. circulation or usage patterns
  2. dated or inaccurate material
  3. multiple copies in the collection
  4. superseded editions where the new edition has significant new material
  5. duplication of content
  6. physical deterioration of material
  7. equivalent information available online numbering
  8. licensing expiry
  9. copyright restrictions
  10. incomplete set; parts missing
  11. ongoing subscription costs
  12. space considerations

Responsibility for selection and de-selection

Overall responsibility for collection development, including budget allocation rests with the college librarian. Individual librarians are assigned a subject and/or format portfolio and facilitate collection development within those assigned areas of responsibility.

Considerations for specific formats

Online resources

The library purchases a wide range of online resources including ebooks, aggregated databases of journals, electronic reference materials, specialized databases (e.g. ARTstor) and online journal subscriptions. Licensing restricts access to online resources to registered students and staff. Where possible the library purchases online resources through consortiums such as BC ELN.

Additions to the collection are considered collectively by the librarians. Duplication and cost are given significant consideration and ease of use and accessibility are also carefully considered. New online resources must demonstrably support the curriculum.

DVDs and video

The library purchases DVDs to support teaching. Most DVDs are purchased on the recommendation of an instructor. Prior to a DVD being purchased a preview is always requested. Some DVDs on topical issues pertinent to a wide segment of the college community are purchased without the recommendation of an instructor.

Serials

The library’s subscriptions to print journals, magazines and newspapers are reviewed yearly; at this time consideration is given to cancellations and new subscriptions. Cancellations are made upon review of usage and increased costs. Additions to the collection may be made if funds are available and space allows. In considering cancellations and additions consideration of online availability is a significant decision factor. If a journal is available to the library through its online databases, cancellation is more likely and purchase less likely. Print and online access are often purchased together.

Textbooks

The library cannot add all required textbooks to its collection. Textbooks are added to the collection in three circumstances:

  1. If a textbook is the considered to the best source of information it will be considered for purchase
  2. Textbook is received as a donation
  3. An instructor requests that a textbook be added to the reserve collection and the librarian responsible for those subject areas has determined it meets a sufficient number of selection criteria.

Government Documents

The library is a selective depository of Federal government documents. The library also acquires BC government documents. Print and/or online versions are acquired. The library adheres to the retention stipulations of the depository program.

Donations

The library will accept donations in good condition that support curriculum and address learning needs. The donation policy provides more detail.

Suggestions for purchase

The library will accept suggestions for purchase. In particular the library encourages instructors to suggest specific resources they believe will be helpful to their students. The librarian responsible for the subject area will consider the suggestion based on the criteria for added for adding materials. The library will endeavour to respond to each suggestion explaining the decision made.

Resource sharing

The library is an active participant in provincial and Canada-wide resource sharing networks. For materials the library is unable to purchase, interlibrary loan is available. For more information refer to the interlibrary loan policy.

Intellectual Freedom

The library adheres to the principle expressed in the Canadian Library Association Statement on Intellectual Freedom. If a library user wishes to challenge the appropriateness or the value of an item in the collection they must submit in writing their complaint to the College Librarian. All complaints or challenges will be considered carefully with consultation and research. A response to the complaint will be made within 7 days of its receipt.

Copyright compliance

The library complies with the Copyright Act in acquiring and managing the use of materials. See the library’s copyright guide for more information.



Posters & digital signs

Posters

There are no public bulletin boards in the library. There are other locations on campus for general posters.

If an event is held in the library consideration will be given to limited postering.

All requests must be submitted to the Director of Learning Services.

Posters hung without permission will be removed.

Digital sign boards

The primary purpose of the digital sign boards is for the display of information related to the Library and Learning Commons: hours of operation, policy reminders (cell phone use, computer use, login details, snacks and drinks etc.) and events held at the library.

Additional slides will be accepted only if there is sufficient time left in the slide loop after the library and learning commons slides have cycled through. Slides will be accepted when:

  • slide has a student-focused message
  • information is time-durated i.e. advertising a specific event or a message regarding a student deadline (e.g. register for grad, room in a class)
  • events featured must have a student or learning focus and be non-commercial

Slides must be submitted in a specific format one week ahead of the date required.   For more information and slide template email the Library Secretary. The Library Secretary will consult with the Director, Learning Services to ensure compliance with the guidelines. Requests that fall outside the guidelines will be taken to the monthly learning commons partners meeting for discussion and approval.

Events & use of open spaces in the library

Campus groups often request the use of the open spaces in the library for events and promotions.

Each request for use of the space should be submitted to the Director of Learning Services.

The decision to approve an event will be made by the Director of Learning Services. For events at Lansdowne the Director of Learning Services will consult with the Learning Commons Partners committee.

Contact Us
Camosun College Lansdowne
3100 Foul Bay Rd
Victoria BC V8P 5J2
Camosun College Interurban
4461 Interurban Rd
Victoria BC V9E 2C1
  • 250–370–3000
  • 1–877–554–7555 (toll-free)

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