roombook@camosun.bc.ca 250–370–3543
Please fill in the following form and then click submit. For assistance or questions, please phone 250-370-3543 or email.
* denotes required information
Client type Public
Camosun employee
Please submit the event request form a minimum of 10 business days in advance to arrange/confirm requirements. Failure to do so may result in cancellation of booking.
Name
Company
Street
City Province AB BC MB NB NL NS NT NU ON PE QC SK YT Postal code
Phone
Fax
Email
Department
Local
Office location
Cost centre
Authorized by
Event purpose
Number of Persons Attending:
Campus: Lansdowne Interurban
Location
Building/room number (if known)
Event start (mm/dd/yyyy) 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
Event end (mm/dd/yyyy) 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
Setup start (mm/dd/yyyy) 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
Setup end (mm/dd/yyyy) 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
The college AV department is able to rent out a wide variety of equipment. To rent equipment for Lansdowne Campus, please contact AV Dept at Lansdowne via email or by phone 250-370-3621. To rent equipment at Interurban Campus, please contact AV dept at Interurban via email or by phone 250-370-4606.
Please email gptechs@camosun.bc.ca a minimum of 10 business days in advance to arrange/confirm requirements. Failure to do so may result in cancellation of booking.
I require computer stations Yes No
Number of computer stations
Software required
I require internet access Yes No
I will be downloading from the internet Yes No
URL
I require access to a printer Yes No
Alcohol Served: Yes No
Will food be served?: Yes No
Do you require food catering services?: Yes No
Aramark is our exclusive food services provider, offering great catering options for any occasions. Please click here to view Aramark’s catering menu: or contact Aramark for further assistance burgerd@camosun.bc.ca
Aramark is our exclusive food services provider on campus – ie. all food/beverages provided at an event on campus ground must be served by Aramark.
In addition, any events on camps ground involving food and beverages must be compliant to Vancouver Island Health Authority (VIHA)’s Food Safe policies. You need to:
Please email cam-motion@camosun.bc.ca a minimum of 10 business days in advance to arrange/confirm requirements. Failure to do so may result in cancellation of request
Parking Rates: Vehicles parking on campus will pay $2.75 for 4 hours or $5.50 per day through Robbins’ parking meters. More information at Transportation & Parking
Buses: Buses will be coming to our event Yes No
How many buses expected?
Timing: Drop Off 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm Pick up 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
Are you requiring bus parking? ** Yes No **Subject to availability
If yes.. Ancillary Services will contact you regarding bus parking rates and availability
Other Parking related requests:
The gathering place has a gas fireplace within it. The fireplace is able to be lit between the hours of 8am to 10 pm. Should you require it lit other than during this timeframe, contact PRD at (250) 370-3041. NOTE... PRD requires 5 days notice of fireplace use prior to the event
Do you require use of the fireplace? Yes No
Timing Turn on 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm Turn on 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
Please indicate the person responsible (fire watch) for the fire during event**: First Name: Last Name:
** Must be over 25 years of age
Do you require use of the overhead lights? Yes No
Timing: Turn on 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm Turn off 12 1 2 3 4 5 6 7 8 9 10 11 00 05 10 15 20 25 30 35 40 45 50 55 am pm
I will be using existing tables & chairs
Number of tables Number of chairs
I will be renting from preferred supplier and request removal of tables and chairs
I will require assistance with set up Yes No
Existing tables & chairs are included in your rental. Or you may rent tables & chairs through preferred suppliers.
I will be renting tenting from preferred supplier Yes No
Tenting is only permitted in designated locations. The college and its preferred tenting suppliers will direct you.
I require waste/recycling receptacles Yes No
Number of waste Number of recycling
I have been advised by the College and will require Security Guards Yes No
Number of guards
Please refer to the Facility Rental Agreement. You must hire college security if alcohol is served.
I will be placing and removing signage at the college Yes No
Please refer to Facility Rental Agreement for signage policy.
I will require a pre and post site inspection Yes No
If a damage deposit has been requested by the College, a pre and post event site inspection will be required.
I require BBQs Yes No (Internal College Events Only)
Number
Delivery Time
Please note that it is prohibited to tamper with electrical or mechanical systems on College premises. Lawns, gardens and outdoor areas must be protected and it is prohibited to set up or park vehicles in these areas. Blue emergency phones are located throughout the campus. Or you may call 250-370-3075 (24 hrs.) in the event of an emergency.
Special requests (power, water, electrical, night lights, etc., or any other special requests)
Last updated: 11-Jan-2012 11:16 am
