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Policies

Involuntary Health and Safety Leave of Absence Policy

The college is committed to supporting student safety, mental health and well-being, the provision of a safe campus and effective learning environment for all.

Involuntary Health and Safety Leave of Absence Policy finalized

Camosun's Involuntary Health and Safety Leave of Absence Policy PDF is now in place.

Thank you to everyone from the college community who contributed feedback to our draft policy consultation.

Questions? Please email us at policies@camosun.ca

Policy overview

In alignment with the college’s Student Mental Health and Wellbeing Strategy, the Education Policy Initiative has worked in tandem with a variety of college stakeholders to develop a non-punitive, health and wellness-centered approach to supporting students in time of health and safety need.

The objective of this policy is to provide clear, consistent principles and commitments the college can apply when it is determined that a student requires a leave of absence from their course work and/or the college community due to health and/or safety issue(s). 

This policy will be used as a final option for withdrawal, and only after all other avenues have been considered that may enable a student to remain in their coursework at the institution, including potential accommodations and supports.

Through this policy, Camosun is committed to the creation and maintenance of a transition plan that will clearly outline processes and information leading to the involuntary withdrawal and the pathway for students to effectively re-enter their studies.

Policy in context

This policy complements the suite of withdrawal policies currently in practice at the college – which includes course withdrawal, medical compassionate withdrawal, student conduct, and student progression – to provide a college-initiated, non-punitive withdrawal option when a student requires a leave of absence due to health and/or safety issue(s).

Involuntary Health and Safety Leave of Absence Policy

Read the policy PDF

Policy creation overview

In alignment with the college's Student Mental Health and Wellbeing Strategy, the Education Policy Initiative has worked in tandem with a variety of college stakeholders to develop a non-punitive, health and wellness-centered approach to supporting students in time of health and safety need.

The objective of this policy is to provide clear, consistent principles and commitments the college can apply when it is determined that a student requires a leave of absence from their course work and/or the college community due to health and/or safety issue(s). This policy will be used as a final option for withdrawal, and only after all other avenues have been considered that may enable a student to remain in their coursework at the institution, including potential accommodations and supports.

The policy is intended to support students during a time of critical need and articulate principles that balance the rights of the student and the institution, including its faculty, staff, students and other members of the college community.

Key Elements of this Policy

  • A final option: the college remains committed to supporting students to remain in their studies when challenges arise. This policy will be used as a final option when all other supports, accommodations and withdrawal opportunities have been assessed.
  • Non-punitive: the policy commits to withdrawing students from courses and providing applicable tuition re-imbursement and supporting a plan for student re-entry to their studies.
  • Institution-initiated: the college could initiate and implement the leave of absence as a last resort, where voluntary leave options have been reviewed and exhausted.
  • Transition Plan: the creation and maintenance of a transition plan (applicable up to one year after the student is withdrawn) is critical to the policy. This plan will clearly outline processes and information leading to the involuntary withdrawal and the pathway to re-entry to the college.

Policy Development Process and Timelines

Significant research, review and cross-college engagement has been undertaken to support development of this policy development, including but not limited to:

  • completing an initial best practice review resulting in the identification of emerging trends
  • analyzing approaches for application in the Camosun College context
  • reviewing relevant case law
  • convening and engaging with a Camosun College working group, including representation from: Student Services (Counselling), Campus Security, Camosun International, Human Resources, the Office of the Ombudsman and the Office of the Registrar
  • engaging key stakeholders across the college community, including: college executive, Education Council, the Education Council Sub-Committee on Policy and Standards and the Student Policy Advisory

Contact

Office of Student Support

Education Policy Initiative

Contact Us
Camosun College Lansdowne
3100 Foul Bay Rd
Victoria BC V8P 5J2
Camosun College Interurban
4461 Interurban Rd
Victoria BC V9E 2C1
  • 250–370–3000
  • 1–877–554–7555 (toll-free)

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