What is the Office of the Registrar?
Office of the Registrar at Camosun refers to the enrolment, learning and support services we offer students, as well as the team of professionals who provide those services. From giving guidance to prospective students, to supporting students' educational and personal goals while at college, we strive to ensure a second-to-none experience.
Important Message from the Registrar on Withdrawals & Incompletes during COVID-19 +
To all current students,
We recognize that this time of uncertainty can cause concern and anxiety for most. As you know, your Camosun College instructors and staff have been working hard on alternative delivery methods to help you successfully finish your semester. Having done so, the expectation is that you will complete the requirements of your course(s) through these alternative delivery methods (including any participation and online group work requirements).
Having said that, we also acknowledge that some of you may find yourselves in extraordinary circumstances that make it impossible for you to participate and complete your coursework. We want to ensure you’re making the most informed decisions about your enrolment, so we strongly encourage you to engage with your instructor(s) to discuss options and ensure you’re making the right choice. You may be farther along than you think, or the instructor may have other suggestions on how you can complete.
Should you find yourself in a situation beyond your control, we are making the following adjustments to support you:
If you’ve discussed with your instructor(s) and there are no reasonable options available for you to complete, we have extended the deadline to withdraw from courses without academic penalty to the last day of instruction for the Winter semester. For the majority of courses, this is April 9; non-standard course dates will vary. There are no refunds associated with withdrawing; but you will not be penalized academically with a failing grade. To request a withdrawal email email@example.com from the email account listed on your student record (in Camlink), and include your student ID#, the course(s) you are looking to withdraw from, and the reason for the withdrawal.
Incomplete (‘I’) Grades
Depending on your situation, your instructor(s) may offer to assign you a temporary grade of ‘I’ (Incomplete). Normally, coursework for Incomplete grades must be finished within six weeks of the end of the term, otherwise the ‘I’ grade automatically changes to an ‘F’. However, we have suspended the six-week requirement and the deadline for incomplete coursework for the Winter term will be announced at a later date. It is generally in everyone’s best interest to have the coursework completed as soon as possible, and only reasonable extensions beyond the standard six weeks will be allowed. All incomplete grades require an Incomplete Grade Report form be completed and signed by both you and the instructor.
I appreciate that the adjustments over the past couple of weeks have been challenging, and I am so proud of our college community for the ongoing cooperation, flexibility, and understanding. Our focus remains on the health and safety of our most vulnerable, our community and ensuring that you - our students, succeed. We will get through this together.
Please keep watching the Camosun website for the most current information and FAQs for students, employees, and campus visitors: camosun.ca/covid19
The Office of the Registrar is responsible for:
- Academic Regulations
- Institutional Elections
- Financial Aid and Awards
- Institutional Research and Planning
- Scheduling & Room Bookings
- Student Financial Accounts
- Student Records (Official Documents)
- Transfer Credit & Prior Learning (PLA)
If you have a question or need some information from the Registrar’s Office, please check out our FAQ. In most cases you'll be directed to an answer or the information you need right away.
If you are interested in telling us about a great experience you have had in one or more of the Registrar’s Office departments, or if you have a concern or complaint that you would like to discuss, please contact our office. We want to hear from you and will help in any way that we can.
Director, Enrolment Systems and Continuous Improvement
Board of Govenors and Education Council 2020 Election Nomination Forms
The 2020 Election for the Education Council and Board of Governors is coming soon! If you have an interest in educational policy, standards, and curriculum – Camosun’s Education Council is a great way to make a difference. The Board of Governors administers the college on behalf of the government of BC and the Ministry of Advanced Education, Skills and Training
Submit your nomination form between March 10th and noon March 20th.